Welcome to waicas.com, the official website of the World AI Creator Awards (WAICAs); home to the Future Sound Awards, the AI Woman of the Year Awards, and more. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you interact with our website or participate in our award programmes.

This website is operated by Fanvue (Shift Holdings Ltd), a UK-based company. We are committed to protecting your privacy and handling your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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Who are we

1. Fanvue (Shift Holdings Ltd)., Registered in England and Wales. Company Number: 12729677. Registered Offices: 17 King Edwards Road, 2nd Floor College House, London, HA4 7AE. Contact: legal@fanvue.com

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What this policy covers

This Privacy Policy applies to all users of waicas.com, including those submitting entries to the Future Sound Awards and the AI Woman of the Year Awards.

It covers:

• What data we collect
• How we use and protect your data
• Your rights under applicable privacy laws

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What personal data we collect

We only collect the information necessary to operate and manage the awards. This may include:

• Contact details (name, email address)
• Artist or creator name / professional title
• Social media handles
• Submitted content (such as tracks, bios, headshots)
• Any correspondence you send us
• Technical data (such as your IP address, browser type, and device - collected via Webflow’s native analytics).

We may use cookies or similar technologies to enhance your browsing experience, understand how visitors interact with our website, and ensure the site functions properly. Cookies are small data files stored on your device. They can be used to:

• Remember your preferences
• Enable website functionality (e.g. forms)
• Analyse anonymised traffic and site usage

We do not use cookies for advertising or cross-site tracking purposes. When you first visit our site, you’ll be presented with a cookie consent banner (where applicable) that allows you to accept or manage cookies in line with your preferences. You can also control cookie settings through your browser at any time.

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Cookies & similar technologies

We may use cookies and similar technologies on waicas.com to help our website function properly, enhance your user experience, and understand how visitors interact with our site.

What are cookies?

Cookies are small text files placed on your device when you visit a website. They help us remember your preferences and improve how the website works.

Cookies can be:

• Essential (Strictly Necessary): Required for the basic functioning of the site, such as enabling page navigation and form submissions.
• Performance or Analytics (if enabled): Help us understand how users interact with the site (e.g., page visits, time on site) to improve content and performance. We currently do not use Google Analytics or integrated analytics tools.
• Functionality: Remember choices you make (such as region or display preferences) to enhance your experience.
• Third-party cookies: Embedded tools or content from platforms such as SoundCloud or Twoshot may place their own cookies. We do not control these cookies and recommend reviewing their respective policies.

Managing your cookie preferences

When you first visit the site, you may be presented with a cookie consent banner allowing you to accept or manage cookies. You can also adjust your cookie settings at any time through your browser. Please note that disabling some cookies may affect website functionality.

For more information about how we process personal data collected via cookies, please refer to other sections of this Privacy Policy or contact us at legal@fanvue.com.

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How we use your data

We use your data to:

• Administer and manage award submissions
• Contact you about your entry
• Promote the awards and, where applicable, your submitted work
• Publish shortlists, finalists, or winners (with your name or alias, if provided)
• Respond to enquiries or requests
• Comply with legal obligations

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Legal basis for processing

We process your personal data under one or more of the following legal bases:

• Consent - where you’ve given clear permission (e.g., to be contacted or featured)
• Contract - to fulfill our obligations related to your award entry
• Legitimate interest - for promotion and smooth running of the Awards
• Legal obligation - where we’re required to retain or share data

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How long we keep your data

We only retain your data for as long as necessary to manage the awards and promotional cycle, and maintain records for legal, operational, or archiving purposes. You may request deletion of your personal data at any time (See 'Your Rights')

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Sharing your data

We may share your information with:

• Our partners (e.g., Twoshot, if submitting via their platform)
• Media partners or press (for finalist/winner promotion)
• Web service providers (like Webflow, used to host this site)

All such sharing is limited, secure, and purpose-specific. We never sell your data.

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International transfers

Your data is stored on secure servers, primarily located in the UK and/or EEA. If we ever transfer data outside the UK/EEA, we will ensure appropriate safeguards are in place, in line with GDPR.

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Your rights

Under data protection law, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion (“right to be forgotten”)
• Object to or restrict processing
• Withdraw consent at any time
• File a complaint with a data protection authority (e.g., the ICO in the UK)

To make a request, please contact us at legal@fanvue.com.

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Security measures

We take appropriate technical and organisational measures to protect your data, including SSL encryption, access controls, and secure storage protocols.

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Updates to this policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “last modified” date. We encourage you to check this page periodically to stay informed.

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Contact us

For questions or data requests, please email: legal@fanvue.com